Regional Offices > Southern Region


Evelyn Alvarez - Southern Region Director
Evelyn Alvarez
Southern Region Manager

Southern Region/Area 11 Office Address: 401 NW 2nd Avenue
Suite South 811
Miami, FL 33128
Main Phone Number: (305) 349-1478
Main Fax Number: (305) 377-5028
Counties Served: Dade and Monroe

Significant Additional Needs

Waiver Support Coordinators wishing to request additional funding for waiver services on behalf of APD waiver enrollees in the Southern Region may e-mail such requests (along with any supporting documentation) to the following address:

Southern.SANs@apdcares.org

For the Southern Region, please direct any questions about the Significant Additional Needs request process to the following staff members:

Hillary Jackson - (305) 808-6251
Roland Vializ  - (305) 377-7127
Martine Saint-Aime  - (305) 808-6282


Standard APD Regional Office E-mail Addresses

As you are aware, there are several workflow processes at APD such as submitting cost plans, support plans, significant additional needs, etc.  Therefore, APD has created the following standard e-mail addresses you can use to send these types of information to APD.  Please use these e-mail addresses to send encrypted confidential information to APD.

Also, keep in mind that you may still contact Regional staff members via telephone if you have questions, concerns, or issues which require immediate attention.  

southern.aim@apdcares.org

  • For AIM submittals (Allocation Implementation Meeting)

southern.behavioral@apdcares.org

  • For LRC
  • As requested by Region and/or LRC Chairperson
  • Reactive Strategies

southern.caseloads@apdcares.org

  • WSC caseload submittals

southern.CDC@apdcares.org

  • Purchasing Plans
  • Quick Updates
  • Participant Information Update form
  • Direct Hire Employee [ name change/address change ]
  • All Other CDC related documents ( such as:  background screening )

southern.complaints@apdcares.org

  • Includes complaints made by or against APD Providers, Waiver Support Coordinators, or APD staff members

southern.crisis@apdcares.org

  • Documentation for waitlist crisis enrollment
  • Not for use in SFR submissions

southern.eligibility@apdcares.org

  • Intake and Eligibility applicant documentation for APD waitlist eligibility

southern.forensics@apdcares.org

  • Competency evaluations
  • Court Orders

southern.lCF@apdcares.org

  • Placement Referral Packets [ ICF ]

southern.incidentreports@apdcares.org

  • Initial report and follow up reports
  • Death report

southern.medicationerrors@apdcares.org

  • Medication Error reports
  • Corrective Action Plan

southern.providerenrollment@apdcares.org

  • Enrollment ( Solo or Agency Provider Checklist; Provider Application; Provider Reference Form; Background Screening Results – include Exemptions to a Disqualifying Offense; Employment History check; Local Criminal Records check; APD affidavit of Good Moral Character; Proof of Completion of Required Training; Copy of AHCA Medicaid Provider welcome letter; Applicant Signed Medicaid Waiver Services Agreement; Regional iBudget Enrollment Application – Waiver Support Coordinator (WSC ), or, Regional iBudget Provider Enrollment Application – non WSC )
  • Updates to Provider Demographics ( change of address, phone and email changes )
  • Provider Expansion Request Forms ( service array and/or expansion within region or additional regions )

southern.QAorQItechnicalassistance@apdcares.org

  • [ Not for Plan of Remediation ]
  • Request for technical assistance related to remediation and/or QIO reviews

southern.QSI@apdcares.org

  • Requested documentation for QSI Assessment

southern.residential@apdcares.org

  • Placement Referral Packets [ APD licensed homes ]
  • ICF transitions into APD licensed home
  • Licensed Home – census
  • Room and Board Payment Requests
  • Corrective Action Plan

southern.SANs@apdcares.org

  • Significant Additional Needs – increase in funding
  • ( be certain to include all supporting documentation )

southern.supportedemployment@apdcares.org

  • Caseloads
  • Employment information

southern.supportedliving@apdcares.org

  • Caseloads
  • Disaster/Emergency plan
  • Stipend/Start-Up request

southern.supportplans@apdcares.org

  • Annual or Updated support plan
  • ( include all supporting documentation for services requested )

DSM secure email will no longer be accessible to APD after June 30, 2014.  Effective July 1, 2014 APD will implement the following email addresses mailboxes for use by Waiver Support Coordinators, providers, and others when sending client-related information to APD.  This group of mailboxes replaces secure mailboxes previously used when providing APD staff with information on a broad range of topics intended for evaluation, review and action by APD staff.  

APD’s IT office identifies acceptable encryption methods, as follows:

Microsoft Office applications (for example, Word and Excel)
This is the preferred method.  If you already have Word and Excel version 2007 or higher, this option is already available at no cost.  As long as all the confidential APD consumer information is contained within the encrypted document, it can be sent as an attachment to a regular, unencrypted e-mail.  If you do this, please remember to not include any information about APD consumers in the body or subject line of the e-mail except the iBudget PIN number which is only known internally to APD staff and APD providers.  Below are links to instructions on how to encrypt using Word and Excel.

Word 2013 encryption instructions:
http://intranet.apd.myflorida.com/it/security/policies-and-procedures/encrypt-word-document.pdf

Excel 2013 encryption instructions:
http://intranet.apd.myflorida.com/it/security/policies-and-procedures/encrypt-excel-document.pdf

Encrypted web e-mail
Similar to the DSM web-based e-mail system, there are other free (e.g., SendInc) or paid (e.g., ZixMail) options to send secure, encrypted e-mails to APD.  This method encrypts the entire e-mail, including any file attachments, but some still display the subject line so please remember to not include any information about APD consumers in the subject line.  While this is an acceptable method of sending confidential consumer information to APD, this requires APD staff to create and maintain separate accounts (user names and passwords) for each different system.

ZIP applications
There are several free and paid “ZIP” type applications (e.g., WinZip) available that can compress one or more files into one ZIP file, some but not all of which can also encrypt the file(s).  These ZIP applications that can also encrypt will encrypt any type(s) of file(s) you ZIP.  You can then send the encrypted ZIP file which contains the confidential APD consumer information in a regular, unencrypted e-mail to APD.  If you do this, please remember to not include any information about APD consumers in the body or subject line of the e-mail except the iBudget PIN number which is only known internally to APD staff and APD providers.

NOTE:  Some methods of encryption use a particular type (algorithm) by default.  If you are given options, the best encryption type to select is AES 128-bit or higher.  If AES is not available, the next best type is 3DES (also known as Triple DES).  It is recommended you do not choose regular DES as it has been proven to be a weak encryption method.

Guidance on Setting Encryption Passwords
Whenever you encrypt a file, you must set a password needed to open the document.  To make this process easier for you and APD staff, please use your Medicaid Provider Number as the password to encrypt.  If you do not have a Medicaid Provider Number, please contact your local field office to let them know what password you will be using.

 


Area News & Announcements

  • Please note the Southern Region provider meeting that was scheduled for Wednesday, July 15, 2015 has been changed to Friday, July 31, 2015. The meeting will be held at its usual time and place.

  • Open Position

    The Quality Assurance Unit has two (2) positions open at this time: Program Specialist – Licensing and Monitoring Specialist; and Program Specialist – Quality Assurance. All applicants must have a Bachelor's Degree and two (2) years' experience in working with persons with disabilities. Preference will be given to those with a background working with developmental disabilities. Please contact Kirk Ryon at Kirk.Ryon@apdcares.org for more information. Applications may be downloaded at the People First website at www.peoplefirst.myflorida.com. Background screenings will be required. No phone calls will be accepted

    Senior Human Service Program Analyst (for QSI). Applicant must have a Bachelor's Degree and two (2) years' experience in working with persons with disabilities. Preference will be given to those with a background working with developmental disabilities. Please contact Carolyn Hunter at (305) 810-1016 or Brenda Viera at (305) 377-7431 for more information. Applications may be downloaded at the People First website at www.peoplefirst.myflorida.com. Background screenings will be required.

  • Background Screening Clearinghouse Update

    In the Southern Region Ms. Hillary Jackson, RPS and Mr. Kirk Ryon, RPS will serve as liaisons to share information about this upcoming transition.

    Please review the DCF Power Point presentation below. Additionally, we are also providing you with some website links that provides tutorials about the Clearinghouse. We hope that this will assist you in understanding this process.

    Clearinghouse Powerpoint

    - DCF’s Background Screening
    www.myflfamilies.com/backgroundscreening
    Help Desk: 1-888-352-2842

    - AHCA’s Care Provider Background Screening Clearinghouse
    http://ahca.myflorida.com/MCHQ/Central_Services/Background_Screening/BGS_results.shtml.
    Help Desk: 1-800-289-7799 Opt. 4

    As additional information is made available we will do our best to share this with you.

  • Supported Employment Meetings
    Supported Employment Meetings will be held:

    • March 13, 2015
    • June 10, 2015
    • September 9, 2015
    • December 9, 2015

    The meetings will be from 9:30 a.m. through 11:00 a.m.

    All meetings will be held at:
    401 NW 2nd Avenue, N-423, Miami, FL 33128.

    If there is a need for a change or cancellation, SE Providers will be notified in advance. We look forward to seeing you at the meetings.

    Please call Michael Cardello with any questions about the meetings at 305-808-6236.

  • Special Transportation Service (STS) 2015 Riders' Meeting Schedule
    Overtown Transit Village
    701 NW 1st Court, Miami, Fl 33136
    1st Floor Training room
    You may also join via teleconference at 800-501-8979 - Access code 2174951 (space it limited)

    • January 6, 2:00p.m. -3:00p.m.
    • February 3, 6:00p.m.- 7:00p.m.
    • March 3, 2:00 p.m. -3:00p.m.
    • April7, 6:00p.m. -7:00p.m.
    • May 5, 2:00 p.m. -3:00 p.m.
    • June 2, 6:00p.m.- 7:00p.m.
    • July 7, 2:00p.m. -3:00 p.m.
    • August 4, 6:00p.m.- 7:00p.m.
    • September 1, 2:00p.m. -3:00p.m.
    • October 6, 6:00 p.m.- 7:00 p.m.
    • November 3, 2:00 p.m. -3:00 p.m.
    • December 1, 6:00p.m.- 7:00 p.m.

 

  • Please note the Southern Region provider meeting that was scheduled for Wednesday, July 15, 2015 has been changed to Friday, July 31, 2015. The meeting will be held at its usual time and place.

    Please note the upcoming 2015 provider meeting dates below for your calendar. All meetings will be held in the DA's conference room (North Tower-Suite 1011) and will begin at   9:30 a.m. Pre-registration to attend these meetings is not required. Meeting dates may be subject to change and we will notify you as soon as possible of such changes.
  • January 14, 2015
  • February 11, 2015
  • March 18, 2015
  • April 15, 2015
  • May 20, 2015
  • June 17, 2015
  • July 15, 2015*
  • August 19, 2015
  • September 16, 2015
  • October 21, 2015
  • November 18, 2015
  • December 16, 2015

The Agency for Persons with Disabilities (APD) is committed to full compliance with the Americans with Disabilities Act (ADA). Persons who desire accommodations should contact Area 11 ADA Liaison Evelyn Alvarez at Evelyn.Alvarez@apdcares.org , or (813) 233-4317. Please call at least 72 hours prior to the event to allow time to arrange your accommodation.


Field Contacts


APD Resource Directory

  • Resource Search
  • A searchable directory of local, state, and national resources and services.

  • Planning Resources
  • This directory is a good starting point for finding a variety of natural and community supports, in addition to services provided by government agencies.


Area Suggestion Box

Area Suggestion Box

Submit your suggestions to APD for improving supports and services in your community


Additional Information

Area 11 Provider Meeting Minutes

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One of our valued community partners is:

CCDH, INC. - (305) 596 - 1160
Helene Good, Director